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Administrative Assistant - Marietta, GA

Quick Facts
Company Name:AMAC
Location:Marietta, GA
Employment Type:Full Time
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Description

Job Functions

The primary responsibility of the Administrative Assistant is to provide administrative support to upper management and assist with daily operational functions for a medical billing and consulting company.  Responsibilities include the following:

  • Interact with physicians and hospitals to collect necessary documents for projects
  • Schedule and coordinate meetings, conference calls and events with internal and external parties, assisting with all necessary arrangements as needed
  • Calendar management for the C-Suite Executives including travel arrangements
  • Respond to questions and requests for information including leads and inquiries regarding potential new business or repeat business
  • Proposal preparation and follow up for existing and potential clients including disposition of the proposal, executive summary for finalized projects and invoice preparation
  • Project Management
  • Maintenance of ACT database
  • Create and edit Excel spreadsheets
  • Create and edit PowerPoint presentations
  • Ensure accuracy of all documents, letters, briefings and other materials
  • Responsible for marketing campaigns and event management including marketing materials scheduling and preparation
  • Co-ordinates marketing activities for AMAC such as newsletters, fax blasts, e-notices, seminar binders and updating literature company history and biographies and other assistance as required for trades shows and special events
  • Maintains and monitors web site, BB entries and registrations
  • Prepare expense reports and invoices and assist with other basic bookkeeping responsibilities as needed
  • Answer incoming calls and assume other reception duties when needed
  • Completes other projects and administrative tasks as assigned

Minimum Requirements

  • High School diploma or equivalent
  • 5 years experience working with upper level management
  • Ability to multi-task and work within deadlines
  • Exceptional written and oral communication skills
  • Professional telephone presence
  • Advanced PowerPoint, Intermediate Excel, Advanced Word
  • Critical thinker with strong eye for accuracy
  • Proficiency with digital devices and files and an aptitude to quickly learn new technologies
  • Must possess effective teamwork skills
  • Self motivated